Improve Breakout Groups with Collaborative Document Editing in Google Slides or MS Teams

If you are teaching synchronous virtual classes on Zoom, Webex, or any other teleconference platform you are probably using breakout groups for small group discussions or student presentation preparation. Breakout groups are a great technique to break up a session and help build connections between small groups of students, but they suffer from three core problems:

  1. Students don’t remember or understand the prompt and take awhile to get started.
  2. Coordinating how to take notes or otherwise share the group’s work with other groups can be difficult and time-consuming, and may result in a single student doing most of that work.
  3. Students don’t get a quality set of notes from the presentations of other groups, reducing the likelihood that they will get much value from what other groups have done.

Collaborative document editing solves all three of these problems.

This idea is courtesy of Dr. Jenny Cooper of Stonehill College, who has found great success in creating a seamless breakout group experience in her classes. Instructors create a shared slide presentation in MS Teams or Google Slides that contains a slide with the prompt, instructions for the group work, and any expected output. This is followed by individual blank slides for each group to fill in, labeled ‘Group 1’ ‘Group 2’ etc. Share the link to the presentation with students, and then every member of each group can access and edit the document in real time during breakout groups, recording notes, images, or graphics in their assigned blank slide. The result is a single shared document that contains the work from each group, eliminating the need to share screens or additional files during presentations and ensuring that students have a complete set of notes they can review after the class.

This method can be used by anyone regardless of what teleconference system you are using. I advise that only those classes already using MS Teams should use the Teams method; everyone else should use Google Slides. This is easy to use for students: Google Slides does not require students to create an account to access or edit a document; all you have to do is send your students a link with editing privileges to the slide presentations, or post one in your LMS/VLE. They will click on the link and immediately be able to edit the document in either platform. As for faculty, if you have ever created a PowerPoint or other slide presentation, then this method will require minimal effort to adopt.

The only drawback is that there can be connectivity issues if a lot of people are accessing the same document at once. If you see that happening, you may want to ask a single student in each group to act as notetaker, and to share their screen within the breakout group so that their group mates can easily see what they are writing. In addition, students accessing Teams or Google Slides on a mobile or tablet may not have full editing functionality, so notetakers should generally be students using a computer.

Here is an in-depth guide with screenshots on how to do this in both MS Teams and Google Slides:

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